One workspace for procurement, design, and renovation

The challenge

Elite Hotels is one of Sweden's largest privately owned hotel groups, operating 42 hotels across 29 locations. The group is known for restoring and operating distinctive heritage buildings while maintaining consistent quality standards across a portfolio that includes gastropubs, conference venues, and city-center properties. Their construction, interior design, and project management teams run a continuous pipeline of property upgrades, from bathroom renovations to full-floor refurbishments, coordinating across procurement, design specification, and stakeholder reporting.

Each discipline brought its own tools and document conventions. Article lists arrived as email attachments. Supplier offers were scattered across inboxes. Imported PDFs required manual restructuring. Procurement documents lived in Word, project timelines in Excel, and design presentations in PowerPoint. When it came time to present to leadership or coordinate across departments, information had to be manually gathered, reformatted, and reconciled across all three applications.

Use case highlights

From Room Inventory to Leadership Decision

The construction coordinator begins by importing a room-level inventory workbook and a separate schedule source into the same workspace. From the inventory, Nodejam creates a status overview and then a prioritization workbook that ranks which rooms need attention first. From the schedule, it creates a coordination workbook that maps procurement timing block by block. Those two tracks converge when Nodejam combines the prioritization and coordination workbooks into a single risk and supplier tracker. That tracker feeds a decision memo written after one targeted audience clarification, and the memo in turn becomes a leadership deck ready for management review.

With separate tools, the room data would live in one spreadsheet application, the schedule in a document editor, and the leadership presentation in a slide tool. Every handoff between them would mean copying, reformatting, and losing traceability. Here the entire chain stays in one workspace, so the leadership deck at the end is still directly connected to the room-level inventory it started from.

From Hotel Procurement Work to HQ Planning

The interior project manager runs four parallel work streams that converge into a single overview deck. In the first, she imports an article list workbook and turns it into a supplier draft followed by a budget gap tracker. In the second, she creates a scope request for a facade revision and refines it into a scope workbook. In the third, she drafts a hotel email about furniture needs and extends it into a room upgrade workbook. Those three streams combine into a procurement memo covering all active hotel projects. Separately, she imports an HQ budget workbook, creates a lighting review from it, and writes a decision memo after one audience clarification. The procurement memo and the decision memo then feed together into a combined overview deck.

In a traditional setup, supplier correspondence would sit in an email tool, article tracking in a spreadsheet application, scope documents in a word processor, and the final overview in a presentation tool. Updating a budget number would mean hunting through four disconnected applications. Here every stream reads from and writes to the same workspace, so the overview deck reflects live project state rather than a manually assembled snapshot.

From Live Design Files to a Digital Sample Board

The interior designer imports four source workbooks and builds a connected design corpus from them. The textile workbook becomes a complement note and then a sample-order workbook for day-to-day material tracking. The durability workbook becomes a coordination note flagging what to push forward with the project manager. The material workbook becomes a concept deck that stays internal and non-procurement in tone. Those three streams converge into a combined digital sample board that collects swatches, materials, and selections in one place. Meanwhile, the bathroom workbook becomes a build-meeting memo written after one audience clarification. The sample board and the build-meeting memo then feed together into a combined recap deck covering the full material and bathroom status.

Design review, sample tracking, and construction coordination typically scatter across mood boards, spreadsheet tools, and separate presentation software. When a textile choice changes, it does not automatically update the sample board or the recap deck. Here the designer works in one workspace where the sample board reads from the same live textile, durability, and material files that produced it, so every downstream output stays current without manual re-assembly.

Usage data

What we learned

Each team member produced real, role-specific work in their first sessions without training or shared templates. All files, content, and AI conversations were conducted entirely in Swedish.

Property coordination work is never one file type. A bathroom inventory becomes a risk assessment becomes a procurement decision becomes a leadership presentation. Nodejam is the workspace where that chain stays connected.

Across 41 files, 28 AI sessions, and 150 messages, three team members showed that text documents, spreadsheets, and slide decks do not need to live in separate applications. Sixteen sessions started from imported source documents like PDFs, Office files, and screenshots. The AI carried context across every file in the project, so each new deliverable built on what came before without manual re-entry.

For a hotel group managing renovations across 42 properties, that kind of workflow continuity matters. The workspace fit how people already worked instead of asking them to learn something new.